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Where to buy a POS system for restaurants in Singapore

Updated: Aug 23


A Point of Sale (POS) system is crucial for managing a restaurant's ordering workflow as it streamlines operations, enhances accuracy, and improves customer service. By automating order processing and inventory management, a POS system reduces human error and speeds up service. It provides real-time data analytics, helping managers make informed decisions regarding menu adjustments and staffing. Follow the three main routes to find the best restaurant POS system:


  1. Buy direct from a vendor

    • Most F&B brands sell directly via their websites or sales teams (e.g., Rewardly, Qashier, Eats365, OrderZ). Buying direct usually gets you the best bundle pricing, onboarding help, and first-party support. (Rewardly Loyalty POS system, qashier.com, Eats365, orderz.sg)

  2. Go through a local reseller/integrator

    • Useful if you want on-site setup, kitchen/networking fit-outs, or multi-brand comparisons (hardware, printers, scales, scanners). Ask for a scope of work and a fixed installation fee.

  3. Hardware + software mix

    • If you already have Android/iPad terminals, you can subscribe to cloud POS software (e.g., Rewardly) and reuse existing hardware—handy for keeping CAPEX low. (Rewardly Loyalty POS system)


Popular restaurant POS options (Singapore)


Restaurant POS system

  • Rewardly (CommerceOS + POS + QR/Kiosk) — Cloud POS that runs on standard hardware with QR table ordering, self-ordering kiosk, integrated payments, and loyalty built in. Rewardly markets a “< S$1k” starter offer for micro-SMEs, making it attractive if you’re budget-sensitive or piloting a new outlet. (Rewardly Loyalty POS system)


  • Qashier — All-in-one terminals (X1/X2/XS) with integrated payments and add-ons like food-delivery aggregation and Xero integration (priced as monthly add-ons). Packages and software tiers are listed for F&B. (qashier.com)


  • Eats365 — Modular restaurant platform: start with POS and add modules (KDS, self-order, loyalty, delivery, third-party integrations) as you grow. (Eats365)


  • OrderZ.sg — F&B-focused with KDS (Kitchen Display System) and KOT (Kitchen Order Ticket) options and plan comparisons. (orderz.sg)


  • Others the market hears about — HashMicro, MEGAPOS, DuitPOS, FoodZaps, Edgeworks, Hashmato, Reach POS. Global names like Toast and Square are well known internationally; before shortlisting them, verify Singapore availability, local payments (NETS/PayNow), and GST compliance.


What a Singapore restaurant POS system must handle


  • Orders & tables: Fast menu edits, seat/split bills, course firing, combos, voids, refunds.

  • Payments that Singapore diners use: NETS card acceptance and PayNow are common; ensure your POS or payment gateway supports both. (nets.com.sg, Stripe, Adyen)

  • Kitchen ops: KDS/KOT to reduce lost tickets and speed prep. (orderz.sg)

  • Inventory & recipes: Ingredient-level tracking to manage 86s and food cost. (Rewardly Loyalty POS system)

  • Staff & CRM/loyalty: Roles/permissions, time clock, points, vouchers, birthday campaigns. (Rewardly Loyalty POS system)

  • Reports & analytics: Hourly sales, menu engineering, modifier performance, voids/discount audit.

  • GST @ 9%: Correct tax computation on receipts, tax-inclusive menus, and IRAS-compliant reports. (IRAS)

  • Integrations: Accounting (e.g., Xero), delivery aggregators, e-commerce, and reservation tools. (Example add-on pricing exists for delivery/Xero integrations.) (Rewardly Loyalty POS system, qashier.com)

  • Shopping mall GTO: According to EIX, shopping mall GTO integration is a must for every tenant who operates within the mall to comply with the tenancy agreement. The Rewardly Loyalty POS system is offering $0 GTO submission for its users in the first year. (Rewardly Loyalty POS system)


Typical cost ranges (what to budget)


  • Software: Entry plans often start from a few dozen dollars/month; modular systems charge per add-on (e.g., delivery or integrations from ~S$10–S$40/month). (qashier.com)


  • Hardware: You can start on existing Android/iPad gear (lowest capex) or buy all-in-one terminals (mid to high capex). Some vendors market starter bundles under S$1,000; others offer multi-device kits with on-site setup and year-one software included. (Rewardly Loyalty POS system, qashier.com)

Pro tip: Ask vendors for a fully itemized quote separating (1) software subscription, (2) hardware, (3) installation/training, and (4) ongoing support SLA.

Grants & compliance you should know



How to shortlist (fast)


  1. Match your service style

    • Quick-serve vs. full-service vs. bar. Prioritise table maps and coursing for full-service; speed keys and combos for QSR; tabs for bars.

  2. Decide your ordering model

    • If you want QR table ordering or self-ordering kiosks, pick a vendor that offers these natively (e.g., Rewardly has both built in), so you avoid extra middleware. (Rewardly Loyalty POS system)

  3. Lock in payments

    • Confirm NETS and PayNow acceptance paths (direct terminal vs. gateway), settlement times, and MDRs. (nets.com.sg, Stripe)

  4. Plan the kitchen

    • Choose KDS/KOT if your kitchen is noisy or spread out; it reduces missed dockets and expedites pass-through. (orderz.sg)

  5. Demand live demos + a weekend pilot

    • Simulate your busiest hour: 86 items, apply promos, split bills, print kitchen tickets, and export a GST report.



Why do many new outlets start with Rewardly


  • Lower barrier to start: A micro-SME “< S$1k” starter pitch plus monthly pricing keeps upfronts predictable. (Rewardly Loyalty POS system)

  • Omnichannel built-in: QR table ordering, kiosk, and integrated payments without juggling multiple vendors. (Rewardly Loyalty POS system)

  • Works with common hardware: Run on tablets you already own to reduce capex; scale to dedicated terminals later. (Rewardly Loyalty POS system)

  • F&B-ready features: Speed keys, loyalty/CRM, and reporting designed for restaurants and food courts. (Rewardly Loyalty POS system)


Mini buyer’s checklist (copy/paste)


  • Service style covered (QSR/FSR/bar)

  • NETS & PayNow accepted (route confirmed) (nets.com.sg, Stripe)

  • KDS/KOT set up for every station (orderz.sg)

  • GST @ 9% applied correctly on receipts/reports (IRAS)

  •  Inventory/recipes and menu engineering reports available

  •  Staff permissions, clock-in/out, and audit logs enabled

  •  Accounting & delivery integrations priced in (S$10–S$40/mo add-ons are common) (qashier.com)

  •  SLA, onsite support, and training included

  •  PSG eligibility checked (if you intend to apply) (Enterprise Singapore, Infocomm Media Development Authority)


FAQ


What is the best POS system for restaurants in Singapore?


There’s no one-size-fits-all: choose based on service style, payments (NETS/PayNow), kitchen workflow (KDS/KOT), GST reporting, and integrations. Rewardly, Qashier, Eats365, and OrderZ are common shortlists for F&B. (Rewardly Loyalty POS system, qashier.com, Eats365, orderz.sg)


How much does a restaurant POS cost in Singapore?


Expect software subscriptions plus hardware. Entry bundles can start under S$1,000, with add-ons for delivery or accounting typically ~S$10–S$40/month. (Rewardly Loyalty POS system, qashier.com)


Does my POS need to support 9% GST?


Yes—ensure the POS handles 9% GST on receipts and reports, effective since 1 Jan 2024. (IRAS)


Can I get a grant for my POS? If you’re an eligible SME and pick a pre-approved solution, PSG may subsidise part of the cost. Check eligibility and the current pre-approved list. (Enterprise Singapore, GoBusiness Singapore, Infocomm Media Development Authority)


Quick next steps


  1. Shortlist: Rewardly, Qashier, and one modular option (e.g., Eats365). (Rewardly Loyalty POS system, qashier.com, Eats365)

  2. Request demos with your actual menu (combos, modifiers, surcharges).

  3. Run a weekend pilot to test KDS, NETS/PayNow, and GST. (nets.com.sg, Stripe, IRAS)

  4. Compare the total cost of ownership over 36 months (hardware + software + add-ons + support).

  5. If you’re budget-sensitive or want QR/Kiosk on day one, start a Rewardly trial conversation and reuse your existing tablets to go live faster. (Rewardly Loyalty POS system)


Signup Rewardly

If you share your outlet size, order volume, and must-have features (e.g., table QR, kitchen screens, delivery integration), I’ll turn this into a two-vendor or three-vendor apples-to-apples quote template you can send out today.

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